PRIVACY POLICY
AUCKLAND CHORAL'S POLICY ON ELECTRONIC MAILING LISTS:

Purpose of the Auckland Choral’s mailing lists:

Members’ list

The members’ list contains the email addresses of performing members and office bearers and is maintained for the purpose of disseminating choir news and information and may only be used for this purpose.

Supporters’ list

The supporters’ list contains the email addresses of people interested in obtaining regular updates relating to Auckland Choral concerts and events that Auckland Choral is involved in and may only be used for this purpose.

When collecting contact details from supporters, the following statement should be used:

The personal information collected [in this form] will be held securely by Auckland Choral and will only be used to contact you about upcoming concerts and events. You can request to see the information Auckland Choral holds about you and you can request that we remove your information from our records at any time. Auckland Choral will never give your personal information to a third party without your permission. Collection of information Email addresses of supporters shall be obtained through:

  • A link from the Auckland Choral website
  • Small notices placed in concert programmes
  • Sheets inviting people to join the list (placed on the information table during concerts)
  • Auckland Choral publicity (eg: competitions
  • Auckland Choral members inviting family, friends and acquaintances to join the mailing list

Posting rights

Posting rights for the mailing lists are limited to the following roles:

  • Administration Manager (Ruth Farrant)
  • Administration aAssistant (Rhonnda Garland)
  • Musical Director (Uwe Grodd)
  • Chairman (Warwick Mitchell)
  • Mailing List Administrators (Ian Boswell, Carol Stewart)

General rules

  • Email addresses are collected and used for the purposes outlined above only.
  • The email lists shall not be used to disseminate any third party information or advertising material.
  • It is forbidden to provide email addresses to anyone other than Auckland Choral office bearers for the purpose outlined above (other than permitted under the Privacy Act 1993).
  • If a person requests that their details on the lists be updated or removed, this will be done in a timely manner by the mailing list administrators.
  • Where individuals request to know what personal information is held about them on the mailing list, this information will be provided in a timely manner by the mailing list administrators.

Posting rules

  • No spam is to be sent to the mailing list. This includes any advertising material, virus alerts, jokes, news and events that are not directly associated with Auckland Choral events and concerts.
  • No use of foul language or expletives.
  • All postings should be grammatically correct.
  • Correct information must be posted to the appropriate list.
  • No large attachments (greater than one megabyte) are to be posted on the list.
  • Messages are to be sent in plain text format, not using HTML or any other markup language.
  • Messages posted on the supporters list should relate only to promoting concerts and events which Auckland Choral is organising or participating in.